Fee Adjustments
Fee adjustments of tuition and fees are pro-rated according to the time the student was enrolled in the University. The dates that percentages apply are published in the Academic Calendar at www.apsu.edu/registrar/acadcal.php
100 percent fee adjustment is issued for the following situations:
Courses canceled by the University
Withdrawals between pre-registration period and prior to the first day of classes.
Mandatory withdrawal because the student is declared academically ineligible to enroll or student not eligible to enroll in course being dropped; requires documentation from Dean of Enrollment Management and Academic Support Services.
The fee adjustment for withdrawals or drops during regular terms (fall and spring) is 75% from the fifth day and then reduced to 25% for a period of time which extends 25% of the term. No fee adjustment after 25% of term has expired. Please review the Important Dates at https://www.apsu.edu/sas.
For summer sessions and other short terms, the 75% fee adjustment period and the 25% fee adjustment period will extend a length of time which is the same proportion of the term as the 75% and 25% periods are of the regular terms.
No fee adjustment when the number of credit hours for courses dropped and courses added on the same day is equal. This is considered a swap.
When courses are included in a regular term’s registration process, but the course does not begin until later in the term, the 75%/25% fee adjustment periods will be based on the particular course’s beginning and ending dates. This does not apply to classes which meet only once per week during regular terms. Those courses will follow the same refund dates as the other courses for the term.
The fee adjustment is calculated as the difference between (1) the cost of originally enrolled hours and (2) the per credit hour cost of the courses at final enrollment after adjustments have been applied for the courses dropped. Adjustments are calculated at the full per credit hour rate less the fee adjustment credit at the applicable fee adjustment percentage with total costs not to exceed full-time tuition. Not all drops/withdrawals will result in a fee adjustment.
Title IV financial aid fee adjustments for students withdrawing during their first term will be calculated on a pro-rata basis and applied to outstanding balances in accordance with the U.S. Department of Education Higher Education Act of 1965 as amended.
Percentage rules apply to out-of-state tuition and refundable fees.
Fee Adjustment Appeals
The University fee adjustment policy is based entirely upon the official date of the withdrawal or change of course which would result in a fee adjustment. Fee adjustments beyond the specified dates or percentages indicated in the “Academic Calendar,” will be made only for reasons published by the University, and only when convincing documentation supports the appeal.
Any individual may appeal the assessment, application, calculation, collection, or interpretation of any University fee, charge, deposit, or refund. Information regarding acceptable reasons for which an appeal may be granted, procedures, and the forms to be completed for these appeals can be found online at https://forms.office.com/r/GWGRqamHwB.
Appeals for fee adjustments are to be submitted online to the Office of the Registrar. Supporting documentation in reference to your claim must be submitted with the appeal. Your explanation should demonstrate why an exception to the published policy is justified. Requests that simply disagree with the policy will not be considered.
The Office of the Registrar will determine if proper University procedures have been followed; all documentation is reviewed by the Assistant Provost and University Registrar. A written decision will be sent to the student’s official APSU e-mail account within 2-3 weeks of submission.
Decisions of the Assistant Provost and University Registrar may be appealed in writing to the Fee Adjustment Appeals Committee which meets twice each Fall and Spring semester. The committee chairperson will provide a decision in writing via e-mail to the appellant’s official APSU e-mail account.
Appeals of adverse decisions made by this committee must be in writing to the Assistant Vice President for Finance. A written decision of matters appealed to that office will be sent to the student’s official APSU e-mail account.
